–Summer and fall are the times friends and families get together to enjoy the good food, good times, and celebrations. Even in warmer weather outdoor preparations can go along way towards making sure everyone has a good time and All About Events, San Luis Obispo’s award-winning wedding rental company, has some important tips for success.
One of the top considerations for warm-weather parties, along with the guest list, activities, and entertainment, is protection from heat and sun. Guests, especially young children, elders, and anyone with even temporary health issues can enjoy themselves much better with someplace shaded and cool to escape to. Food, even when the event is catered, needs to be kept out of the sun and at safe temperatures.
Even when the party or wedding is in the backyard, or at a venue that provides both inside and outside seating, it’s important for guests to be outside joining the festivities instead of sheltering inside and missing out. When planning the event, add the following tips to the list of things to do:
- A food tent
- Relaxing and dining tents
Food tents
Whether the event is a potluck or a catered buffet, when the food is served inside, people who might be physically uncomfortable outside in the sun and warmer weather tend to isolate themselves by finding a cool spot inside to eat.
Adding a tent dedicated to food service and keeping food out of the hot sun helps keep guests where the party is happening. Especially when there are other sheltered areas such as smaller tents or umbrellas where guests can enjoy their food and each others company.
Relaxing and dining tents
Every good host and hostess knows that guest comfort is a priority. Outdoor shelters, such as tents and umbrellas in a variety of sizes are the perfect portable shelters. Even guests with mobility issues can relax, enjoy their food, watch the activities, chat with friends and family and easily meet new people.
Finding the right tents
Tents come in square shapes and rectangle shapes, with or without sides, and can include lights for after dark and even climate control for cooler fall evenings.
The best way to choose the best tent or tents is to:
- Prepare the guest list so you know about how many to expect. This tells you how many square feet of sitting space you need.
- How is food being served? Buffet or a seated meal? Buffets are more informal and can encourage people to move around and socialize more. A seated meal means tents can do double duty for added shelter from the weather once the meal is done.
- Decide the best circulation pattern for people to move around from the buffet line to seating
- Decide the best circulation pattern for guests moving from the buffet line to tables. This helps you decide where to place tents or umbrellas.
Consult the experts
Companies like All About Events that specialize in event and wedding rentals not only have the tents and umbrellas you need, they also have all of the other supplies and furnishings you might need, such as extra tables and chairs, even table service, catering supplies, and more.
When your initial planning is done, give All About Events a call and schedule an appointment to go over your plans. All About Events has a full showroom and an experienced staff that has coordinated events of all sizes.
All About Events
2212 Golden Hill Rd
Paso Robles, CA 93446
(805) 239-7777